Indiana University

Privacy and Use Policy

Effective: 2014-12-01

Thank you for visiting this website. This website is operated by the Indiana University Alumni Association (IUAA) and the Indiana University Foundation (IUF). Your access to and use of this website is subject to the following Privacy and Use Policy.

We understand your concerns about privacy and we want to assure you that the IUAA and IUF take privacy matters seriously. Therefore, we are providing this Privacy and Use Policy to explain our online information practices and the choices you can make about the way your information, including your Personally Identifiable Information, is collected and used. If you have questions regarding this Privacy and Use Policy, you may direct them to IUF@indiana.edu.

By submitting information to us and/or by using our website, you give your consent that all information that you submit, including your Personally Identifiable Information, may be processed by the IUAA or IUF in the manner and for the purposes described below. If you do not agree to be bound by this Privacy and Use Policy, you may choose to not access or use this website.

Contents

Applicability

This Privacy and Use Policy applies only to the IUAA and IUF public websites:

This policy explains our practices concerning the collection, use, and disclosure of visitor information. Visitor information collected by the IUAA and IUF will be used only as outlined in this Privacy and Use Policy.

Indiana University websites may collect and use visitor information in different ways. Therefore, visitors to university websites should review the privacy policies for the particular sites they visit. The IUAA and IUF are not responsible for the content of other websites or for the privacy practices of websites outside the scope of this policy.

Changes

Because Internet technologies continue to evolve rapidly, the IUAA and IUF may make appropriate changes to this policy in the future. Any such changes will be consistent with our commitment to respecting visitor privacy, and will be clearly posted in a revised Privacy and Use Policy.

Collection and Use

Passive/Automatic Collection

When you view pages on our site, the web server automatically collects certain technical information from your computer and about your connection, including:

  • your IP address
  • the domain name from which you visit our site
  • aggregate information on pages visited
  • the referring website
  • the date and time of visit
  • the duration of visit
  • your browser type
  • your screen resolution

Continued use of our website indicates consent to the collection, use, and disclosure of this information as described in this policy.

Active/Manual/Voluntary Collection

Other than automatically collected technical information about your visit (described above, or cookies, described below), we may ask you to provide personal information voluntarily, such as through forms or other manual input—to make products and services available to you, to maintain and manage our relationship with you, including providing associated services, or to better understand and serve your needs. This information is generally retained as long as you continue to maintain a relationship with us. Providing this information to us is wholly voluntary. However, not providing the requested information (or subsequently asking that the data be removed) may affect our ability to serve you or your ability to use a particular service or feature on the website. Providing the requested information indicates your consent to the collection, use, and disclosure of this information as described in this policy. Information we may request includes, but is not limited to:

  • your name, telephone number, email address, postal address
  • the email addresses of those who communicate with us via email
  • information volunteered by the visitor, such as preferences, survey information, and/or site registrations

Information Usage

Our Use of Your Information

Generally, we use the information we collect through our website:

  • to provide the information, products, and services you request
  • to provide you with effective customer service
  • to contact you with information we believe will be of interest to you or to invite you to participate in surveys and provide feedback to us (in accordance with any communication preferences you have expressed to us)
  • to improve the content, functionality, and usability of our website
  • to improve our products and services
  • to improve our marketing and promotional efforts
  • for security, credit, or fraud prevention purposes, and
  • for any other purpose identified in an applicable privacy policy, click-through agreement, or other agreement between you and us.

If you provide us with your email address as part of a purchase transaction on our website, or if you choose to receive communications from the IUAA or IUF, we may periodically send you newsletters and other email. Our communications provide opportunities to opt out of future messages.

Information Used for Contact

If you supply us with your postal/mailing address, you may receive periodic mailings from us with information on new products and services or upcoming events. If you do not wish to receive such mailings, or would like to be added to our "do not share" list, please let us know by:

  • sending us an email at the listed address
  • calling us at the listed telephone number

Information Sharing

We may share aggregate, non-personally identifiable information with other entities or organizations. We may share personally identifiable information with other entities or organizations, such as agents or contractors, under the following circumstances:

  • to assist in providing support for our internal operations
  • when legally required to do so, at the request of governmental authorities conducting an investigation, to verify or enforce compliance with the policies governing our website and applicable laws, or to protect against misuse or unauthorized use of our website

We may provide your personally identifiable information to:

This information might include, but is not limited to:

  • your name
  • your email address
  • other contact information, such as address or telephone number

Except as provided in the Disclosure of Information section below, we do not attempt to use the technical information discussed in this section to identify individual visitors.

Cookies

A cookie is a small data file that is written to your hard drive that contains information about your visit to a web page. If you prefer not to receive cookies, you may configure your browser not to accept them at all, or to notify and require approval before accepting new cookies. Some web pages/sites may not function properly if the cookies are turned off, or you may have to provide the same information each time you visit those pages.

To customize the information and services offered to you, our site uses cookies to record session information, such as items that visitors add to their shopping cart.

Children

This site is not intentionally directed to children under 13 years of age, and it does not knowingly collect or store any personal information, even in aggregate, about children under the age of 13. We encourage parents and teachers to be involved in children’s Internet explorations. It is particularly important for parents to guide their children when they are asked to provide personal information online.

Use of Third-Party Services

This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses cookies (described above) to help the website analyze how users use the site. The information generated by such cookies about your use of the website (including possibly your IP address) will be transmitted to and stored by Google.

For more information, please visit Google’s Privacy Policy.

Updating Inaccurate Information

In some cases, we will grant visitors the ability to update or correct inaccuracies in the information that we maintain.

Visitors can have this information corrected by sending us email at the listed address.

Guidelines for Use of Online Services

The IUAA and IUF provide a variety of online services directly to alumni, donors and friends. These are web-based services that enable the individual to access information, register for an event, update contact information, manage his or her elected IUAA career services, or provide a one-time or recurring charitable gift or related service.

This section outlines the guidelines and policies for appropriate use of these services.

Directory Use Policy

The Alumni Directory displays listings for living graduates and members of the IU Alumni Association. The Alumni Directory displays name, contact, and academic information based on a subset of the main alumni database and the portions an alumnus/alumna has chosen to keep private.

Access

Access to the Alumni Directory is restricted to: IUAA members, enrolled students, and current faculty/staff of Indiana University. The IUAA and IUF licenses information systems from iModules, Inc., and Blackbaud, Inc. to service the Alumni Directory, feedback forms, and events calendar/registrations.

Appropriate Use

The directory is for official IUAA use, and also for individual communication of a personal nature between members listed therein. Use of the directory for any other purpose, including, but not limited to, reproducing and storing in a retrieval system by any means, electronic or mechanical, photocopying, or using the addresses (electronic or otherwise) or other information contained in the directory for any commercial or political mailing, is strictly prohibited and is in violation of copyright law and constitutes misappropriation of corporate property. Such unauthorized use may also violate the rights of privacy and/or publicity of individuals listed therein and may constitute tortious interference with contractual relationships related to this service.

Updates and Accuracy

Once you have logged in, you may update your information and view your record as others currently see it. Changes are displayed immediately. However, all updates are sent to the IU Alumni Association records department, which reviews the information for accuracy. Any information found to be inaccurate may be rejected and removed from the online directory. Some parts of your record, such as membership status, special interests, or academic information, may not be modified through the directory. If you find an inaccurate item that you cannot change in your profile, you should contact the IU Alumni Association. Please allow up to 4 to 6 weeks for these changes to come into effect.

Alumni Directory Personal Profile Information

The Alumni Directory requires you to create a “My IU” account and provide your first name, last name, address, city, state, aip code, email address, educational institution, username and password. You may also choose to provide optional details, such as middle name, maiden name, nickname, birth date, spouse/partner information, social media IDs, employment information, and campus involvements and awards. You may correct or update your personal information on this site at any time. To do so, click the "Edit My Profile" link in the navigation menu. Change the necessary information and click "Finish". Your profile features information you may wish to share with other site members on your profile page. Only current members of the the IUAA, Indiana University faculty, staff, or students are eligible to access the Alumni Directory and to view members' profile information. You can choose to make most of your information private by visiting “Edit My Profile” and marking the information as “Private." You can choose not to appear at all in the Alumni Directory by choosing the “No” option for the “Alumni Directory” section of the “Edit My Profile” form. All member information in the directory is securely stored and is not sold or transferred to any third parties.

Alumni Directory Photo Content Policy

This site retains the right to remove or reject any photo that it deems obscene or objectionable. This site does not endorse any photos that are posted on the site. Members may not post copyrighted photos without permission from the owner. Members understand that content, whether it is text or graphic, is the sole responsibility of the person from which such content originated. This site is in no way responsible for the accuracy, integrity, or quality of such content.

Event Registrations, Forms, and Credit Card Transactions

Some features of this site enable credit card transactions. These features are completely voluntary to members. They include the purchasing of tickets or merchandise through event stores or donations through the site.

You are not responsible for unauthorized transactions posted to your credit card that occur as a result of submitting a credit card number to this site. This site uses industry standard Secure Sockets Layer (SSL) servers on our transaction pages. It encrypts all of your personal information including name, address, and credit card number to prevent unauthorized access as the information travels over the Internet.

The processing of online transactions is processed by iModules, PayPal, Merchant e-solutions, and Blackbaud Merchant Services.

Shortly after a purchase or refund is processed, you will receive a confirmation via email. You are advised to print out and save a copy of the order confirmation for verification necessary to request refunds or resolve any disputes. Under the Fair Credit Billing Act, your bank cannot hold you liable for more than $50.00 of fraudulent charges. If your bank does hold you liable for any of this $50.00, this site will cover the entire liability for you, up to the full $50.00, if the unauthorized use of your credit card resulted through no fault of your own from transactions made at this site while using the secure server.

This site cannot guarantee the accuracy of information presented. However, anyone demonstrated to have engaged in fraudulent behavior may be subject to (but not limited to) loss of privileges as a member as well as prosecution to the fullest extent of the law.

Disclosure of Information

Other than sharing your information with other appropriate Indiana University-affiliated personnel and units to ensure the quality, functionality, and security of our website or manage your relationship with us, we will not disclose personally identifiable information about your use of the site except under the following circumstances:

  • with your prior written (including email) consent
  • when we have given you clear notice that we will disclose information that you voluntarily provide
  • with appropriate external parties, such as law enforcement agencies, to investigate and respond to suspected violations of law or internal policy. Any such disclosures shall comply with all applicable laws and internal policies.

Security

Due to the rapidly evolving nature of information technologies, no transmission of data over the Internet can be guaranteed to be completely secure. While we are committed to protecting the privacy of our visitors, we cannot guarantee the security of any information that you transmit to our websites, and you do so at your own risk. However, once we receive your information, we will use reasonable safeguards consistent with prevailing industry standards and commensurate with the sensitivity of the data being stored to maintain the security of that information on our systems.

In addition, we will comply with all applicable federal, state, and local laws regarding the privacy and security of visitor information.

We have appropriate security measures in place in our physical facilities to protect against the loss, misuse, or alteration of information that we have collected from you at our site.

Privacy and Use Policy Changes

The IUAA and IUF reserve the right to change, modify, add, or remove portions of this Privacy and Use Policy at any time and without prior notice, by posting the revised version of this Privacy and Use Policy on the website. Your use of our website following any such change constitutes your agreement that all information collected from or about you through the website after the revised Privacy and Use Policy is posted will be subject to the terms of the revised Privacy and Use Policy.

We will post changes to our website and provide you with the ability to opt out. If you are concerned about how your information is used, you should check back at our website periodically.

Visitors may prevent their information from being used for purposes other than those for which it was originally collected by sending us an email at the listed address.

Contact Information

If you have questions or concerns about this policy, please contact us.
Indiana University Alumni Association and Indiana University Foundation
Showalter House, 1500 N. State Road 46 Bypass
Bloomington, IN 47408
IUF@indiana.edu
812-855-8311
ATTN: Chief Information Officer