The IUAA and IUF are private, 501(c)3 nonprofit corporations that encourage individuals and organizations to connect with, and make philanthropic gifts to, Indiana University (IU). We are independent entities but exist exclusively in service of the university. Through long-standing partnerships, and close collaboration, the IUAA and IUF identify and support university and benefactor priorities and coordinate institutional advancement activities and services (e.g., alumni relations, engagement, fundraising, outreach and volunteer management).
As part of this advancement support effort, the IUAAand IUF host various websites and distribute content through digital communication channels (e.g., social media) that provide information and opportunities to alumni, donors, prospective donors, students, parents and beneficiaries of fundraising and engagement efforts and others (collectively referred to as “constituents”) who are seeking information about the IUAA, IUF, IU and our associated initiatives.
The IUAA and IUF maintain constituent data to encourage interest, engagement, and financial support of alumni, donors, and friends of IU.
All constituent information and other organizational business data is confidential and is not disclosed to any non-authorized party without advance permission from the IUAA and IUF.
IU may collect and use information in different ways. Therefore, visitors to IU websites and applications should review the privacy notices for the websites and applications they visit. We are not responsible for the content of IU websites and applications and this policy does not apply to data processed by IU.
Our digital platforms may contain links to other websites and applications. We are not responsible for the privacy practices or the content of such websites and applications outside of the scope of this notice.
In addition, our digital platforms are not directed to children under 13 years of age, do not sell products or services intended for purchase by children, and do not knowingly collect or store any personal data, even in aggregate, about children under the age of 13.
To effectively advance the work of the IUAA and IUF, we require constituent data. We collect, process, and use data to operate effectively, and to communicate with our constituents and provide them with personalized and valuable experiences with our digital platforms and programs.
Most of this data is provided voluntarily when constituents make a donation, request information, submit a form with personal information, or otherwise interact with us.
Some constituent data may be collected from third-party sources such as the internet, published directories, news media, or other sources.
Passive/Automatic Data Collection
When you view pages on our digital platforms, the web server automatically collects certain technical information from your computer and about your connection. This data includes:
- your IP address
- the domain name from which you visit our digital platforms
- user-specific information on which pages are visited
- aggregate information on pages visited
- the referring website
- the date and time of visit
- the duration of visit
- your browser type
- your screen resolution
- For more information on Do Not Track settings, visit https://allaboutdnt.com
Continued use of our websites indicates consent to the collection, use, and disclosure of this data as described in this policy.
This technical information is not retained or utilized.
Except as provided in the following Disclosure of Information section, we do not attempt to use the technical information discussed in this section to identify individual visitors.
Active/Manual/Voluntary Data Collection
When you choose to engage with us or use our digital platforms, we may ask you to provide information voluntarily so that we may make products and services available to you, manage our relationship with you, and/or better understand and serve your needs. Providing this information to us is completely voluntary. This information is generally retained as long as you continue to maintain a relationship with us.
Information we may collect from you includes, but is not limited to:
- email address
- telephone number
- communication preferences
- employment information
- your photograph
- social media links (i.e., LinkedIn, Twitter, Facebook, )
- philanthropic and volunteer interests
- communications with you
- survey responses
- event registration information
The previously described data could also be actively collected from third parties who work with us on fundraising and engagement activities. These third parties might include but are not limited to:
- IU and affiliated entities
- Data brokers from which we purchase data to supplement and improve our constituent records
- Social media and other technology platforms on which we maintain a presence
- Partners with which we offer co-branded services or engage in joint marketing activities
- Publicly available sources such as open government databases or other data in the public domain
We use the data we collect to operate our business, communicate with constituents, improve our products, and personalize experiences. Use of this data helps achieve the following goals:
- provide the information, products, and services you request
- provide effective customer service
- contact you with information we believe will be of interest in accordance with any communication preferences you have expressed to us
- invite you to participate in surveys and provide feedback in accordance with your expressed preferences
- improve the content, functionality, and usability of our websites
- improve our products and services
- improve our marketing and promotional efforts
- identify new friends and supporters as well as expand our support networks
- say “thank you” to constituents who help fulfill our mission
- offer a variety of online services to our constituents
- for security, credit, or fraud prevention purposes
When you provide us with your email address as part of a transaction in our digital platforms or you choose to receive communications from the IUAA or IUF, we may periodically send you newsletters and other email. Our communications provide opportunities to opt out of future messages.
When you provide us with your postal mailing address, you may receive periodic mailings from us with information on new products and services or upcoming events. If you do not wish to receive such mailings, please contact us by email or phone as indicated in the Contact section of this policy.
When you use the Alumni Directory, it displays your name, contact information, and academic information to IUAA members, enrolled students and current faculty and staff of IU. You can choose to keep certain information private or choose not to appear in the directory at all. For more information on this service see: https://alumni.iu.edu/join/core-services/member-it- services-policy.html .
When you see inaccuracies in your data available to you through our digital platforms, correct your data. Data updates are sent to our Advancement Data Services team, which reviews the information for accuracy. Any information found to be inaccurate may be rejected and removed from our database.
When you see inaccuracies in your data and cannot modify it (e.g., membership status, special interests, or academic information, etc.), please send an email to firstname.lastname@example.org.
When you create an account and provide your first name, last name, address, city, state, zip code, email address, username, password, and additional optional information, this data can be viewed by you or and displayed to others through our digital platforms.
When you are allowed to store a photo of yourself, we retain the right to remove or reject any photo that is deemed obscene or objectionable. Copyrighted photos may not be stored without the permission of the owner. The IUAA and IUF are not responsible for the accuracy, integrity, or quality of such content.
When you enter credit card information for a donation, to attend an event, or make a purchase, we use Payment Card Industry-compliant, third-party vendors such as CyberSource for payment services. We track all donations made and received. We do not process or store credit card information.
When you attend an event held by us, we reserve the right to use photos or videos that were taken at our events in printed and/or online presentations and publications.
We may share aggregate, non-personally identifiable information with other entities or organizations.
We may share personally identifiable information with other entities or organizations as described in the following list:
- agents or contractors who assist us in providing support for our internal operations
- when legally required to do so at the request of governmental authorities, to verify or enforce compliance with the policies governing our websites and applicable laws, or to protect against misuse or unauthorized use of our websites
- Indiana University units/departments/schools who assist us in fundraising and alumni relations activities
- contracted university agents/organizations to support fundraising and alumni relations activities
- affinity partners with whom we have a contracted relationship to provide benefits to constituents
Personally identifiable information shared with other entities or organizations as previously provided may include, but not be limited to:
- your name
- your email address
- telephone number
Other than sharing your information with appropriate IU-affiliated personnel and schools for the purpose of fundraising and engagement opportunities, or to assist in managing your relationship with us, we will not disclose personally identifiable information about your use of our websites except under the following circumstances:
- with your prior written (including email) consent
- when we have given you clear notice that we will disclose information that you voluntarily provide
- with appropriate external parties, such as law enforcement agencies, to investigate and respond to suspected violations of law or internal Any such disclosures shall comply with all applicable laws and internal policies.
We understand that the confidentiality of your data is extremely important. We have implemented technical, administrative, and physical safeguards designed to protect your information from unauthorized access and use. Our security procedures are regularly tested, reviewed and when appropriate updated with new technology.
The rapidly evolving nature of information technologies means that, despite our best efforts, the possibility of data loss exists.
We will comply with all applicable laws regarding the privacy and security of user information.
The IU Alumni Association and the IU Foundation are committed to providing alumni and donors access to our programs and services. To help with this commitment, please alert us about any accessibility barriers or concerns that arise.
- Email: email@example.com
- Phone: (812) 856-CRIM
The effective date of this policy is: 2022-08-23
If you have questions or concerns about this policy, please contact us:
Indiana University Alumni Association and Indiana University Foundation
Attention: Data Steward
Showalter House, 1500 N. State Road 46 Bypass Bloomington, IN 47408
If you believe that our privacy practices differ from the information stated, you may contact us at the listed address or phone number.