Get your event on IUAA event calendar
Volunteer leaders should request an event listing without registration when you want event details to simply be listed on the IUAA event calendars, but you do not need people to pre-register. Add an additional registration form when you want attendees to pre-register for the event.
Requests should be submitted at least six weeks prior to an event date. Please provide all requested information a prospective registrant may need to understand the objective and details of the event. You are welcome to provide a photo to accompany their event registration. Featured images should be at least 720×300 pixels and can be uploaded through the form.
Please reach out to your liaison with any additional questions or information. See current registration forms for examples.
Prepare the following information for your calendar request.
- School/Unit/Department/Group hosting event.
- Name of event.
- Event start/end dates and times.
- Brief event description (250 characters or less).
- Full event description.
- Contact information to display (include contact name, phone, and email).
- Event location (include location name and address).
- Image (if applicable): Featured image—720 x 300 pixels.
Prepare the following information for your request for an online registration form in addition to the event information.
- Registration end date (when the registration form should close).
- Registration limit? If yes, what is the maximum number of registrations allowed?
- Is this form collecting registration fees?
- Allow guest registrations?
- Display an attendee list?
- Is this form collecting gifts to a scholarship or IU Foundation account? If yes, please provide the proper name for the account.
- Text for confirmation email message sent to registrants after they submit the form.
- Email address for the person who should receive registration notifications.
On-site check-in
The IUAA offers AlumniQ attendee check-in as part of the event registration process. AlumniQ is web-based and the Remote Check In feature can be opened and used via a web browser on any phone and/or tablet with good Wi-Fi at your event.
Using your preferred web browser, visit to the Remote Check In site and login using your AlumniQ credentials. You will be able to see all events currently in AlumniQ.
- Search for and select your group’s event and/or the activity you want to check in attendees for.
- To check someone in, you can manually search for registrants on the “Check In” tab or scan the registrant’s QR code (received in their email confirmation) with your phone or tablet under the “Scan” tab.
- Using the “Check In” tab:
- Search for registrants by last or full name and click Check In.
- Search for all registrants by typing %% into the search bar.
- View all checked-in registrants under the “Here” tab.
A few things to note:
- In case of technology problems, it is best practice for registration staff to print a paper check in sheet of all registrants to have on hand.
- You can also add check in helpers to help you at the event. You will have to grant access in AlumniQ to remote check in helpers prior to the event.