Delivering a rock-solid and consistent IU experience
The IUAA Chartered Alumni Communities Program (CACP) is designed to support and develop a strong, vibrant culture of philanthropy, which creates the best possible volunteer experience for all who love IU. This program identifies university needs and provides resources and training to help volunteers fulfill those needs.
The CACP is unique because its structure remains consistent, but specific volunteer opportunities change as university needs evolve. It involves training and education—so our volunteers feel prepared to serve—and a selection of volunteer campaigns that support IU and its alumni. All alumni volunteers, whether connected to an official group or acting individually, can participate in each campaign to keep opportunities as inclusive as possible.
Elements of the CACP requirements
CACP requirements
Basic operational standards each community must complete annually to maintain charter status
Campaigns
Promotions all chartered communities can use to support IU
Charter requirements
Each community is required to meet basic operational requirements to maintain its charter. Think of the requirements as the nuts and bolts of managing a community. The IUAA charters the following types of communities:
- Affiliate communities: These groups share a common bond of self-identity or experience. For example, the IUAA charters the Latino Alumni Association and the Marching Hundred Alumni Association.
- Constituent communities: These groups organize around the academic school or regional campus through which they matriculated. For example, The Media School Alumni Association.
- Geographic communities: These groups are defined by where alumni live. For example, the Chicago Chapter.
- All groups must work with their liaison or Campus/School/Unit partner to create an annual budget.
- All groups must comply with existing IUAA financial policies (signatory authority, contract authorizations, allocations, funds usage, drawings, gaming, prizes, awards, sponsorship, etc.).
- All groups must meet reporting deadlines.
- Geographic chapters must complete training and maintain compliance with the bi-annual financial reporting process.
What happens if a group doesn’t comply? If an alumni group does not complete financial reporting or training for two consecutive fiscal years, the balance of its account will be absorbed into an IUAA communities fund, and the group’s leadership will be removed. The IUAA will determine whether to recruit new leadership or dissolve the community.
- All groups must follow IU and IUAA brand standards by using approved marks, colors, and fonts provided by the IUAA.
- All groups must comply with existing IU and IUAA branding, licensing, and marketing policies.
What happens if a group doesn’t comply? If a group is out of compliance, a member of the IUAA staff will help direct it to resources and training. Groups have 30 days to comply. If that deadline is not met, the group will lose its financial support, and the IUAA will determine whether to recruit new leadership.
- All alumni volunteers who handle data are required to annually complete and comply with the Agreement for the Protection of Proprietary Information form.
- All groups must annually maintain and provide data to their liaison for:
- Alumni leadership/board member coding in the Crimson Alumni Database
- All groups and their members must comply with existing IU and IUAA data policies. For example, data use, storage, and access.
What happens if a group doesn’t comply? If data compliance is not maintained, access to data and information technology resources, as well as online material, may be suspended or revoked. If an individual is an Indiana University employee, the individual’s employment may be terminated in accordance with any applicable policy. Further, the university may take disciplinary action against a student, pursue civil or criminal liability, or apply any combination of the above.
Campaigns
Campaigns serve alumni and IU by assuring a consistent IU-branded experience, no matter where we live or how we identify with IU. Alumni can participate in the following campaigns to support IU, its students and alumni:
Scholarship Campaign
Chartered alumni communities can support scholarships in four ways: Promoting scholarship availability, fundraising for scholarships, encouraging scholarship application, and celebrating scholarship recipients. Learn more about Alumni Scholarships.
IU Day Campaign
IU Day is the world’s biggest IU celebration, but it’s also a day to reflect on the incredible memories you’ve made at this university. As we look toward IU’s future, we want to ensure that students in the years to come can enjoy the same incredible experience. That’s why we ask for your help in giving back to the place that gave us so many connections worth celebrating. Learn more about IU Day.
Community Engagement Campaign
Volunteers can rally alumni together to build IU bonds, strengthen communities, and celebrate unique connections. Popular events include watch parties, welcome-to events, community service, and engagement events.
Training, resources, reporting, and recognition
Training
Training is a key marker of success for chartered community leaders. IUAA offers a variety of training opportunities, such as the annual Alumni Leaders Conference, webcasts and online training, one-on-one coaching with staff liaisons, group conversations with other alumni leaders, and access to other IUAA staff expertise and support.
Resources
When a chartered community fulfills its requirements and moves to the campaigns, IUAA offers digital resources (like social media graphics, email messaging, and post copy) and physical resources (like banners, shirts, and event décor).
Reporting
Tell your story! Group leaders are asked to complete a simple reporting template after each event so it’s easier to celebrate successes and identify ways to help. The IUAA dashboard measures:
- Participation: How many people attended your event
- Revenue: Income generated by your group through sources like donations and event registrations
- Satisfaction: Checks-in and surveys to your alumni following a campaign
Awards
Let’s celebrate! The Chartered Communities Recognition Program will acknowledge your group’s completion of the charter requirements and participation in the campaigns.